Received: from barracuda01.acfw.net (192.168.1.40) by exchangefe1.acfwad.acfw.in.us (10.8.212.17) with Microsoft SMTP Server id 8.2.176.0; Wed, 7 Dec 2011 09:52:55 -0500 Received: from konnexchange.konnech.com (70-91-125-33-michigan.hfc.comcastbusiness.net [70.91.125.33]) by barracuda01.acfw.net with ESMTP id GYo4GHsZDIBvxHIR for ; Wed, 07 Dec 2011 09:52:53 -0500 (EST) Received: from konnexchange.konnech.com ([192.168.2.25]) by konnexchange.konnech.com ([192.168.2.25]) with mapi; Wed, 7 Dec 2011 09:55:34 -0500 From: Eugene Yu To: Beth Dlug CC: Laura Potter , Kevin Distelrath Subject: RE: CONTRACT_PROVISIONS_final 12-6-11 Thread-Topic: CONTRACT_PROVISIONS_final 12-6-11 Thread-Index: Acy0MWiqqOkdU4CdRqOPKgukDhCXWwAAI91gAC+ACFA= Date: Wed, 7 Dec 2011 14:55:32 +0000 Message-ID: References: <3373F1EBB0C420498B92771AC6F09F7363A13714D4@exchangemb3.acfwad.acfw.in.us> In-Reply-To: <3373F1EBB0C420498B92771AC6F09F7363A13714D4@exchangemb3.acfwad.acfw.in.us> Accept-Language: en-US Content-Language: en-US X-MS-Exchange-Organization-AuthSource: exchangefe1.acfwad.acfw.in.us X-MS-Has-Attach: X-MS-TNEF-Correlator: x-barracuda-spam-report: Code version 3.2, rules version 3.2.2.82397 Rule breakdown below pts rule name description ---- ---------------------- -------------------------------------------------- 0.00 HTML_MESSAGE BODY: HTML included in message 0.10 RDNS_DYNAMIC Delivered to trusted network by host with dynamic-looking rDNS x-barracuda-spam-status: No, SCORE=-1.92 using global scores of TAG_LEVEL=1000.0 QUARANTINE_LEVEL=3.2 KILL_LEVEL=5.0 tests=HTML_MESSAGE, RDNS_DYNAMIC x-barracuda-bayes: INNOCENT GLOBAL 0.0000 1.0000 -2.0210 x-virus-scanned: by bsmtpd at acfw.net x-barracuda-spam-score: -1.92 x-asg-debug-id: 1323269573-035da115591147450001-V59YnJ x-barracuda-connect: 70-91-125-33-michigan.hfc.comcastbusiness.net[70.91.125.33] x-asg-orig-subj: RE: CONTRACT_PROVISIONS_final 12-6-11 x-barracuda-start-time: 1323269573 x-barracuda-url: http://192.168.1.40:8000/cgi-mod/mark.cgi x-barracuda-envelope-from: eyu@konnech.com Content-Type: multipart/alternative; boundary="_000_C34883D30670434A85A3DAADE16EFD41A88D5F4D28konnexchangek_" MIME-Version: 1.0 --_000_C34883D30670434A85A3DAADE16EFD41A88D5F4D28konnexchangek_ Content-Type: text/plain; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable Hi Beth, Here is our sole source justification factors for your kind consideration. Recently, Hillsborough and Alachua Counties at Florida purchased PollChief= =AE using the sole sourcing process. Hillsborough is located at Tampa, Flor= ida with 682,000 registered voters. Alachua is located at Gainesville, Flor= ida with 150,000 registered voters. They examined the available options and= concluded that PollChief=AE is the only system that provides all the elect= ion features they need. Since Konnech, Inc. is the manufacturer and sole d= istributor of the system, it can=92t be obtained from any other source. Listed below please find a list of unique functions and features only avail= able through PollChief=AE. FEATURE UNIQUE ASPECT 1. Integrate election location, worker, asset, inventory, help desk, com= munications, online training, and election night reporting. No other program integrates all these different functions. 2. An asset management system tailored to the activities unique to elect= ions management with online communication platform integrated. These election specific asset management features are: * Logic & Accuracy Tests. Generate a Logic & Accuracy interactive ch= ecklist for each voting machine; interact with the list of existing memory = devices to prevent assigning a device which is not on hand. Create list of= the machines assigned to an election that have not yet been tested, those = whose tests are partially completed, and those that have been completely te= sted. Generate reports of the inspections of all voting machines, includin= g the identity of the inspector, the serial number of the machine, the memo= ry device applied, and the security seal applied. * Packing Guide for Polling Places * Packing Guide for Precincts * Packing Guide for Poll Worker Titles * Election Night check-in lists * Election Night critical item return alerts * Voting machine archive. Archive must sort by =FC Election history =FC Repair history =FC Testing history * Generate reports of all malfunctions, repairs, software updates, an= d inspections of voting machines. * Sensitive item service archive * Lading monitor with color coded error alerts * Security seal and memory device attachment annotation * Interactive notification of mis-assignment of machines to precincts= and memory devices to machines. Preclude the chance of assigning one piec= e of equipment to two separate places. * HAVA (Help America Vote Act) compliant property management records * Ballot listing * Automatic chain of custody emails. Generate an email to the voting= system manager whenever a voting machine is marked as needing a repair or = service of any kind. * Create a chain-of-custody audit trail of movements, inspections, ma= lfunctions, and repairs for each voting machine. * Assign voting machines and other items to a polling place and a pre= cinct No other asset management program includes these specific election needs, i= .e., L&A tests, poll worker/place/precinct packing guides, election night c= heck-in lists, election night critical item return alerts, voting machine a= rchives, voting machine reports, sensitive item service archive, lading mon= itor, Interactive notification of mis-assignment, HAVA compliant records, p= olling place and precinct assignment of voting machines. No other asset management programs include the online communications. 3. Comply with HAVA (Help America Vote Act) property management rules, s= pecifically: 1. Percentage paid by HAVA funds, state funds, and local funds 2. Source of the property 3. Acquisition date 4. Acquisition cost 5. Usage for activities other than elections 6. Equipment Disposition 7. Equipment Condition 8. Equipment Description 9. Serial Number or other identification 10. Equipment Location 11. Calendar to remind of biennial inventory inspection. 12. Track voting equipment as set forth in the Federal Management Regul= ation (FMR). No other system complies with all these specific HAVA requirements. 4. Offer four levels of access--Supervisor, Staff, Trouble-shooter/Exper= t, and operator. Other asset management programs have only two or three levels. 5. Build multiple elections simultaneously. Allow the administrators to= toggle between the elections. Other asset management programs don=92t toggle between elections. 6. Set an election to default. This means that every page that shows th= e election name at the top of the page will display the data for the electi= on that is set as default. This helps to keep focused on just one election= at a time. Other asset management programs don=92t default to the chosen election. 7. Provide a visual image of each asset. Other systems do not provide the image. 8. Generate reports of each problem called in from each polling location= . Other systems do not do this. 9. Use previous elections as a template to create new election to preclu= de the need to create an election again from scratch Other systems generate these templates. Generate reports from previous elections or generate a new report from a pr= evious election Other systems do not distinguish between elections for reporting purposes. Send mass emails to large groups, small groups, or individuals incorporatin= g a reply capability that builds in a spreadsheet in the system. Other systems do not have the mass email and reply capability. Send mass phone calls to large groups, small groups, or individuals incorpo= rating a reply capability that builds in a spreadsheet in the system. Other systems do not have the mass telephone and reply capability. Track precinct assignments to locations, displaying the numbers of register= ed voters and percentage of turnout, broken down by political party. Other systems do not display registered voter, turnout, and party affiliati= ons by precincts and locations. Display the precinct outlines and building assignments on a map. Other systems do not display this. Display available buildings in list form in addition to a profile of each l= ocation, a photo of each location, an attachment of the election day layout= of each building, the map point, the communications log, and 40 items of i= nformation about each building. List the delivery constraints of each loca= tion and feed that information over into the dispatcher section. List the = specific equipment and supply needs for each polling place and feed that in= formation into the election day packing guide. No other single system includes all these particular capabilities, i.e., th= e map and photo, the communications log, and the delivery constraints and s= upply needs feeding into the dispatch and packing sections. List, profile, and report for polling places, training locations, and regio= nal election centers. Other systems do not list , profile, and report training locations and RECs= . Enable poll workers to go online to enroll and dis-enroll, volunteer to ser= ve, change their own contact information, re-read all the communications th= at have been sent to them (or listen to the message if it was a phone call)= , change their response to a message, review their payroll history, watch v= ideos, take online classes and quizzes at a secure website. Create both cl= assroom and virtual online training classes for poll workers No other program allows the poll workers to manage themselves online. Display a map pinpointing the home of the poll worker in relation to all th= e surrounding polling places, with staffing needs at the polling places. No other program does this. Include a help desk that pre-populates the assigned poll workers, polling p= laces, mobile phone numbers, precincts, and voting machines. Automatically= call trouble shooters that are appropriate for particular types of trouble= calls. Display previous calls from a polling place to prevent dispatching= a duplicate trouble shooter. Automatically telephone trouble shooters=92 = mobile phones to follow up if a trouble call stays open more than 30 minute= s. No other program does this. Display a calling voter=92s identification data, home address, home precinc= t, and polling place. Display a map displaying both the voter=92s home add= ress and the voter=92s polling place, with driving directions. No other program does this. Smartphone Mobile Applications for iOS and Android operating systems relate= d to Elections Inventory, Equipment Tracking, and Call Center applications. Patent Pending application for Mobile App feature (USPTO 61/627,945). No o= ther program does this. Thanks, Eugene From: Beth Dlug [mailto:Beth.Dlug@co.allen.in.us] Sent: Tuesday, December 06, 2011 11:17 AM To: Eugene Yu Cc: Laura Potter; Kevin Distelrath Subject: RE: CONTRACT_PROVISIONS_final 12-6-11 Thank you for visiting with us yesterday. I will get this contract to the = right people for their review and continue our deliberations on the feasibi= lity of implementing this program in time for next year=92s Election. I will be back with you one way or the other within the next two weeks. _____ From: Eugene Yu [mailto:eyu@konnech.com] Sent: Tuesday, December 06, 2011 11:09 AM To: Beth Dlug Cc: Laura Potter; Kevin Distelrath Subject: CONTRACT_PROVISIONS_final 12-6-11 Beth, It was very nice to meet you and your staffs related to PollChief. Attached please find our draft of contract for your consideration. Please do not hesitate to make change if needed. We look forward to having it ready so you can use it for your Primary Elect= ion. Thanks, Eugene President Konnech Inc. 517 381-1830 Ext 203 --_000_C34883D30670434A85A3DAADE16EFD41A88D5F4D28konnexchangek_ Content-Type: text/html; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable

Hi Beth,

 

Here is our sole sourc= e justification factors for your kind consideration.

 

Recently, Hillsborough and Alachua Counties at Flori= da purchased PollChief=AE using the sole sourcing process. Hillsborough is located at Ta= mpa, Florida with 682,000 registered voters. Alachua is located at Gainesvi= lle, Florida with 150,000 registered voters. They examined the available op= tions and concluded that PollChief=AE is the only system that provides all the election features the= y need.  Since Konnech, Inc. is the manufacturer and sole distributor = of the system, it can=92t be obtained from any other source.

 

Listed below please find a list of unique functions = and features only available through PollChief=AE.

FEATURE

UNIQUE ASPECT<= o:p>

1.  &nbs= p; Integrate election location, worker, = asset, inventory, help desk, communications, online training, and election = night reporting.

No other program integrates all these differe= nt functions.

2.    An asset management system tailored t= o the activities unique to elections management with online communication p= latform integrated.

These election specific asset management feat= ures are:

  • = Logic & Accuracy Tests.  Generate a Logic & Accuracy interacti= ve checklist for each voting machine; interact with the list of existing memory devices to prevent assigning a device which is not on hand.  C= reate list of the machines assigned to an election that have not yet been t= ested, those whose tests are partially completed, and those that have been = completely tested.  Generate reports of the inspections of all voting machines, including the identity of the i= nspector, the serial number of the machine, the memory device applied, and = the security seal applied.
  • Packing Guide for Polling = Places
  • Packing Guide for Precincts<= /li>
  • Packing Guide for Poll Worker Titles
  • Election Nig= ht check-in lists
  • Election Night critical item return= alerts
  • Voting machine archive.  Archive must so= rt by

=FC  Election history

=FC  Repair history

=FC  Testing history

  • = Generate reports of all malfunctions, repairs, software updates, and inspec= tions of voting machines. 
  • Sensitive item service archive
  • Lading monitor with color coded error alerts
  • Securit= y seal and memory device attachment annotation
  • Inte= ractive notification of mis-assignment of machines to precincts and memory = devices to machines.  Preclude the chance of assigning one piece of equipment to two separate p= laces.
  • HAVA (Help America Vote Act) compliant propert= y management records
  • Ballot listing=
  • Automatic chain of custody emails.  Generate an email to the voti= ng system manager whenever a voting machine is marked as needing a repair or service of any kind.
  • Create a chain-of-custody au= dit trail of movements, inspections, malfunctions, and repairs for each vot= ing machine.
  • Assign voting machines and other items = to a polling place and a precinct
    • =

No other asset management program includes these specific election needs, i.e., L&= amp;A tests, poll worker/place/precinct packing guides, election night chec= k-in lists, election night critical item return alerts, voting machine archives, voting machine reports, sensitive item service archive, = lading monitor, Interactive notification of mis-assignment, HAVA compliant = records, polling place and precinct assignment of voting machines.

 

No other asset management programs include th= e online communications.

3.    Comply with HAVA (Help America Vote A= ct) property management rules, specifically:

  1. = Percentage paid by HAVA funds, state funds, and local funds
  2. Source of the property
  3. Acquisition date
  4. Acquisition cost
  5. Usage for activities= other than elections
  6. Equipment Disposition
  7. Equipment Condition
  8. Equipment Descriptio= n
  9. Serial Number or other identification
  10. Equipment Location
  11. Calendar to remind of bie= nnial inventory inspection.
  12. Track voting equipment as= set forth in the Federal Management Regulation (FMR).

No other system complies with all these speci= fic HAVA requirements.

4.  &nbs= p; Offer four levels of access--Supervis= or, Staff, Trouble-shooter/Expert, and operator.

Other asset management programs have only two or three levels.

5.  &nbs= p; Build multiple elections simultaneous= ly.  Allow the administrators to toggle between the elections.<= span style=3D"font-size:12.0pt;font-family:"Tahoma","sans-se= rif";color:black">

Other asset management programs don=92t toggle between elections.

6.  &nbs= p; Set an election to default.  Thi= s means that every page that shows the election name at the top of the page= will display the data for the election that is set as default.  This helps to keep focused on just one election at a time.

Other asset management programs don=92t default to the chosen election.<= span style=3D"font-size:12.0pt;font-family:"Tahoma","sans-se= rif"">

7.  &nbs= p; Provide a visual image of each asset.=

Other systems do not provide the image.

8.  &nbs= p; Generate reports of each problem call= ed in from each polling location.=

Other systems do not do this.

9.  &nbs= p; Use previous elections as a template = to create new election to preclude the need to create an election again fro= m scratch

Other systems generate these templates.

Generate reports from previous elec= tions or generate a new report from a previous election

Other systems do not distinguish between elec= tions for reporting purposes.

Send mass emails to large groups, s= mall groups, or individuals incorporating a reply capability that builds in= a spreadsheet in the system.

Other systems do not have the mass email and = reply capability.

Send mass phone calls to large grou= ps, small groups, or individuals incorporating a reply capability that buil= ds in a spreadsheet in the system.

Other systems do not have the mass telephone = and reply capability.

Track precinct assignments to locat= ions, displaying the numbers of registered voters and percentage of turnout= , broken down by political party.=

Other systems do not display registered voter= , turnout, and party affiliations by precincts and locations.

Display the precinct outlines and b= uilding assignments on a map.

Other systems do not display this.

Display available buildings in list= form in addition to a profile of each location, a photo of each location, = an attachment of the election day layout of each building, the map point, the communications log, and 40 items of information about e= ach building.  List the delivery constraints of each location and feed= that information over into the dispatcher section.  List the specific= equipment and supply needs for each polling place and feed that information into the election day packing guide.

No other single system includes all these par= ticular capabilities, i.e., the map and photo, the communications log, and = the delivery constraints and supply needs feeding into the dispatch and packing sections.

List, profile, and report for polli= ng places, training locations, and regional election centers.

Other systems do not list , profile, and repo= rt training locations and RECs.

Enable poll workers to go online to enroll an= d dis-enroll, volunteer to serve, change their own contact information, re-= read all the communications that have been sent to them (or listen to the message if it was a phone call), change their response t= o a message, review their payroll history, watch videos, take online classe= s and quizzes at a secure website.  Create both classroom and virtual = online training classes for poll workers

No other program allows the poll workers to m= anage themselves online.

Display a map pinpointing the home = of the poll worker in relation to all the surrounding polling places, with = staffing needs at the polling places.

No other program does this.

Include a help desk that pre-popula= tes the assigned poll workers, polling places, mobile phone numbers, precin= cts, and voting machines.  Automatically call trouble shooters that are appropriate for particular types of trouble calls.  Display = previous calls from a polling place to prevent dispatching a duplicate trou= ble shooter.  Automatically telephone trouble shooters=92 mobile phone= s to follow up if a trouble call stays open more than 30 minutes.

No other program does this.

Display a calling voter=92s identif= ication data, home address, home precinct, and polling place.  Display= a map displaying both the voter=92s home address and the voter=92s polling place, with driving directions.

No other program does this.

Smartphone Mobile Applications for = iOS and Android operating systems related to Elections Inventory, Equipment= Tracking, and Call Center applications.

Patent Pending application for Mobile App fea= ture (USPTO 61/627,945).  No other program does this.

 

Thanks,

 

Eugene

 

From: Beth Dlu= g [mailto:Beth.Dlug@co.allen.in.us]
Sent: Tuesday, December 06, 2011 11:17 AM
To: Eugene Yu
Cc: Laura Potter; Kevin Distelrath
Subject: RE: CONTRACT_PROVISIONS_final 12-6-11

 

Thank you for visiting with us= yesterday.  I will get this contract to the right people for their re= view and continue our deliberations on the feasibility of implementing this program in time for next year=92s Election.  <= /p>

 

I will be back with you one wa= y or the other within the next two weeks.

 

 

 

From: Eugene Y= u [mailto:eyu@konnech.com] Sent: Tuesday, December 06, 2011 11:09 AM
To: Beth Dlug
Cc: Laura Potter; Kevin Distelrath
Subject: CONTRACT_PROVISIONS_final 12-6-11

 

Beth,

 

It was very nice to meet you and your staffs related= to PollChief.

 

Attached please find our draft of contract for your = consideration.

 

Please do not hesitate to make change if needed.

 

We look forward to having it ready so you can use it= for your Primary Election.

 

Thanks,

 

Eugene

President

Konnech Inc.

517 381-1830 Ext 203

 

--_000_C34883D30670434A85A3DAADE16EFD41A88D5F4D28konnexchangek_--